Use this report to print a listing of all Journal Entries grouped by Transaction Type/Date followed by chart of account.
These reports will only show POSTED transactions. There are two ways to post transactions to the A/R Journal. Simply closing the month will automatically post all of the transactions for that month to the A/R Journal as of the end of the statement period you are closing, allowing those posted transactions to show up on an A/R Journal Report within the date range of the month closed. This is highly recommended since there is no special intervention needed from the user. (It is required, however, for sites using Finance Charges since those transactions will not post to the A/R Journal until the month is closed and are not allowed to post while the month is open). If A/R Journal information is needed PRIOR to closing the month, you can go into Statement Processing in VT and only post transactions through a particular date without closing the month; however, this requires careful attention to the posting date being used. The A/R Journal Reports ONLY looks at the posting date of the transactions and NOT the actual entered or run dates of the transactions. So, it is very important that if, for example, you are going to post March transactions that a March posting date is used so that posted March activity will show up in March on the A/R Journal Reports.
The reports are based on how the Chart of Accounts is set up in VT. It is very important that those accounts are set up exactly the way you want for reporting purposes and that they are coded correctly to orders. If you use one income account for multiple stations, you can still get station level income totals on these reports by making sure that each income account in the chart of accounts has a sub-account number for each station set up prior to posting transactions. A/R Journal Entries can also be exported to various third party accounting packages including Great Plains, Quick Books, and Marketrons own InterAcct system. There are also exports in Comma Delimited, Tab Delimited, and Fixed Length Binary formats that may work with other accounting packages not listed. You would need to check with the maker of that accounting package to see if any of those formats would work.
FYI - There are two versions of this report. The Detail version will print advertiser detail for each chart of account in addition to the transaction type/date totals. The Summary version will just print chart of account totals for each transaction type/date with no advertiser detail.
| Grouping Options | Filter Options | Other Options |
|---|---|---|
| Advertiser Statement Group |
Detail/Summary |
